TIME MANAGEMENT: YOUR ONE STEP GUIDE

 GUIDE TO TIME MANAGEMENT

Time management is the process to plan and monitor how much time you spend on a particular task. Effective time management helps you to resolve your daily life problems and pursue your goals with more productive results, and less workload and helps to achieve your goals.

TIME MANAGEMENT 

All of us have sometimes gone through a  phase where time management was a problem to cope with. Time management is a series of deliberate planning and having control over how much time you spend on a particular task. Time management indeed is a very crucial and productive aspect of our lives. Let us know what is time management and how can you have a great guide to your time management :

BENEFITS OF TIME MANAGEMENT

“ Time management is like a return on equity if you know its importance”

Effective time management helps you in a  number of ways. Let us know have the look at how useful is us:

• MAKES YOU STRESS-FREE

Why have we always been stressed?

We might be running out of time, not being able to achieve deadlines, or procrastinating on our important tasks, and then we tend to get stressed about how to finish our work. So always having the right schedule helps you prevent burnout.

• PROVIDES YOU AN EXTRA TIME

We all wish to get free early from our work, job, or business routine and get to have a comfortable time with what we enjoy. So effective time management helps you to get extra time in spite of your daily work schedule.

• GATEWAY TO OPPORTUNITIES

Time management brings exposure to a number of opportunities. If you know how to divide your time for specific tasks, you can easily explore a number of pretty opportunities.

• ACCOMPLISH GOALS

When you manage your time schedules, being efficient and productive your goals are achieved without any interruptions. If we really want to achieve goals, the remedy is to follow the 80/20 rule, you should focus on 20% of your most important tasks to reap 80% results.

TIPS FOR EFFECTIVE TIME MANAGEMENT

1 SET GOALS

The first step to making your time efficient is to set your goals right. Having good planning always makes you cope with the task. The 5 parameters that should be used to set goals are:

Specific, Measurable, Attainable, Relevant, and Timely

You need to make a To-do list or a checklist, as making a checklist helps you define your goals clearly and remove all the unnecessary hurdles.

2 PRIORITIZE YOUR GOALS

The book ‘EAT THAT FROG’ is one of the best examples of how to set goals. The first step of this book explains how you should always do your most important tasks first. If you don’t prioritize your essential tasks, then you tend to gain no fruitful results. prioritizing tasks is essential as the task that gives you the maximum results needs to be done in the most productive manner.

There are four quadrants, look at them and understand which tasks need to be performed when: 

• Tasks that are important and not urgent: Do these tasks every day

• Tasks that are important but not urgent: Make a plan of when you need to do these tasks

• Urgent but not important:  Delegate them later or to someone

• Tasks that are not urgent and not important: You can perform these tasks when you are absolutely free.

Always make sure that the goals you are setting are realistic and achievable, it should serve and justify your purpose in life. So the best way is to take advantage of the golden hours or the biological prime hours, as this time is the most suitable one, where we are energetic and tend to complete our work in less time and achieve more results.

3 SET DEADLINES

When you have scheduled important tasks and prioritized them, now you need to set time limits. Setting time limits helps you stay productive with your goals and prevents time wastage.

Suppose you wish to complete a business plan and you set a deadline to devote 2 hours daily and finish it in the next 7 days. So, now you know your business plan is portrayed and now you can go further with planning the next step to show it to your clients. So having a  time check and tracking your work progress is very important to meet deadlines and get productive results.

This is the reason why people stress in the end and they don’t reap better results, the only to do less and achieve more is to do it on time by setting time limits. You can either set deadlines through an alarm, calendars, or through time tracking apps.

4 TAKE BREAKS

The only part of staying productive at work is to schedule breaks in between, F.W TAYLOR stated in his ‘FATIGUE STUDY’, that people tend to decrease their productivity at work if they work for long hours.

Pomodoro technique is the best way to schedule your work and also take breaks and keep working. Having a nap, playing with your pet, going on a walk, or listening to some refreshing music can also help you to take a good refreshing page.

5 Remove/ Delegate unnecessary task

After being aware of what is good time management and how to implement the tips for effective time management, we also need to understand ‘THE IMPLICATIONS OF POOR TIME MANAGEMENT.

 

• Poor workflow- If you don’t determine your time well, the work would be performed poorly.

 

• No proper control - Exercising control is a necessary aspect of time management, poor time management leads to a lack of control.

 

• Time wastage - If we focus on different distractions like texts, emails, or less important tasks, then we tend to just waste our precious time.

 

• Less productive work-  Just finishing tasks at the last moment, tends to just decrease our productivity and leads to poor results or no results.

 

• Poor reputation - If you fail to manage your time well, you will have a poor reputation in front of your co-workers or boss.

 

For more reference read the following:

Time management apps: https://www.verywellmind.com/best-time-management-apps-5116817

Time management books: https://www.entrepreneur.com/article/329378